How to Track Paid and Unpaid Invoices

A simple system for keeping cash flow visible. This guide covers the practical ground so you can act on it today, without wading through generic filler.

The short version

How to Track Paid and Unpaid Invoices matters because it directly affects how quickly you get paid and how defensible your books are at tax time. Small choices here compound over hundreds of invoices.

What to do

1. Open the invoice generator and start a fresh document.
2. Fill in your business, client and line items.
3. Pick the format that matches the situation described in the title above.
4. Add a payment QR code so the client can pay in one tap.
5. Save and share the public link — you will see when it is viewed and marked paid.

Common mistakes

• Missing invoice number or duplicated numbers across the year
• No due date — the client has no urgency
• Payment instructions buried in the email body, not on the invoice
• Skipping the tax field on line items when jurisdiction requires it

Related workflow

The invoice generator, receipt generator and payment QR code work as one workflow — create, send, get paid, mark paid. The same document evolves from invoice to receipt without re-entering data.